Personal Assistant

Basebone is a specialist in mobile performance marketing, carrier billing and mobile entertainment products. We work with companies all over the world and our consumer base is in key growth markets such as South Africa, India & Mexico. Basebone has enjoyed tremendous growth since inception due to strategic expansion but mainly because of our team of superstars.

Changing the game takes some very special people. Our team is made up of international, driven professionals who love to work in a fast-paced, competitive industry. They are super sharp and switched on. Flexible, friendly, and up for any challenge.

We put great care into keeping a friendly, family atmosphere and all applicants will be judged greatly on their teamwork. Showing respect to yourself and those around you is paramount at Basebone.

So if you join us as a Personal Assistant, get ready for something special: be a member of the Basebone family. Your past achievements intrigue us but we are also interested to hear what you think you can do to add value to our mission. You can trust us to do the right thing by you. It’s a great place to work and we’re the best team you may ever work with!


We're excited to meet you!


Role Responsibilities

 

We are looking for a seasoned EA/PA who will report into the CEO (with a dotted line into the People Director), and be responsible for providing him with the highest quality general administrative support. You will need exceptional organisational skills to manage a demanding schedule; arrange meetings over time zones, plan complex international travel and take a wholly proactive approach to everything you do. You need to be someone who is flexible and adaptable to changing needs and someone who embraces getting involved.

 

The successful candidate must have significant experience managing administrative duties for a Senior Executive while juggling multiple tasks. You will have strong teamwork skills and demonstrate the highest discretion and diplomacy, integrity, excellent judgement, and respect in his/her relationships with colleagues and have excellent skills in communication and cross-cultural collaboration. Ideally you will have an Technology background within a new start-up environment. You will also be required to help with some Office Management duties.

 

Core responsibilities will include but are not limited to the following:

  • Be responsible for all administrative tasks including calendar management, coordination for meetings and travel arrangements, which include scheduling airline tickets and hotel, coordinating trips with other travellers and ensuring that supporting travel documentation is in place.

  • Maintain complex calendars for the CEO including scheduling and confirming meetings, reserving meeting rooms and organizing materials; working in close coordination with the Office Managers based in Spain and Cape Town to ensure that all team scheduling is well coordinated.

  • Handle travel details and expense reporting for the CEO

  • Manage all of the logistics for various projects and special events.

  • Screen incoming calls and correspondence, direct to appropriate team members and draft routine project correspondence.

  • Track business expenses, process payments and invoices.

  • Gather and organise briefing materials in advance of meeting



Minimum Qualification


  • Bachelor's degree and/or greater than five years of relevant experience or equivalent combination of education and experience.

  • Excellent written, verbal, organizational, analytical and interpersonal skills.

  • Excellent computer skills, proficient in Microsoft Office and other software tools (project management software, database software, contact management systems,) for managing a range of business process.

  • Excellent listening and communication skills with sensitivity to cultural communication differences.

  • Show discretion and ability to handle confidential issues.

  • High level of self-motivation and at ease working independently when necessary.

  • Poised and works well under pressure.

  • Exhibits a natural instinct for proactively identifying opportunities to streamline, improve and innovate effective business processes and systems.

  • Attentive to detail and prioritises often simultaneously on a wide range of tasks and projects.

  • Professional and diplomatic manner and disposition in interacting with external partners and senior management, co-workers and the general public.

  • Minimal travel but may include some international travel

  • Spanish speaker advantageous



Soft Skills

Fluent in English.


Company Benefits

We are continually adding and improving our benefits but here are some of the perks we offer:


Private healthcare

Short day Fridays

Special hours for new parents

Professional memberships

Life insurance

Awesome parties and company events

Complimentary catering, daily fresh Fruit and as much coffee as you can drink.


Basebone is an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics.